Annual Notifications
Table of Contents
- Anaphylaxis
- Annual Budget
- Annual External Audit Report
- Annual Professional Performance Review (APPR)
- Asbestos
- Attendance
- Child Abuse
- Child Nutrition Programs
- Code of Conduct
- Concussion Protocol
- Data Privacy & Security
- Dignity for All Students Act (DASA)/Bullying Prevention
- Discipline
- English Language Learners ENL/Bilingual Placement
- Every Student Succeeds Act (ESSA)
- Family & Student Rights (FERPA & PPRA)
- Guidance Programs & Comprehensive Developmental School Counseling/Guidance Programs
- Homeless Students
- Medicaid Compliance
- No Smoking Policy
- Notice of Promotion & Placement Policies & Advanced Coursework
- Nutritional Ingredients
- Parent & Family Engagement
- Parents' Bill of Rights for Data Privacy & Security
- Pesticide Application Notification
- Photo & Video Consent
- Promotion & Placement
- Public Records
- Registration Materials
- Report Card
- Sex Offender Registry Information
- Sexual & Workplace Harassment
- Student Achievement & Growth on State Tests
- Student Records: Access
- Student Records: Release to Military Recruiters
- Student Wellness
- Students with Disabilities: Meal Accommodation
- Students with Disabilities: Procedural Safeguards
- Sudden Cardiac Arrest
- Non-Discrimination, Anti-Harassment and Anti-Bullying
- Transportation Plan Based on Patterns of Actual Ridership
- Work Permits for Teen Employment
Anaphylaxis
Pursuant to New York State Education Law §921-a, “schools may choose to provide and maintain epinephrine auto-injectors on-site and permit volunteer school personnel to be trained to administer epinephrine via auto-injector on-site to a student or staff member in an instructional facility per commissioner's regulation §136.6 who appears to be in anaphylaxis, regardless of history of severe allergic reaction.” Churchville-Chili CSD has chosen to do this, and, as such, trains unlicensed personnel to administer emergency epinephrine via auto-injector using training material approved by the NYS Department of Health (NYSDOH).
For information on individualized concerns about anaphylaxis in Churchville-Chili CSD, please contact the Office of Student Services at (585) 293-1800 ext. 2460.
Annual Budget
Churchville-Chili CSD makes its budget and budget planning information available on the District Budget web page of the District website. This includes the final annual budget and any multi-year financial plan adopted by the Board of Education.
Annual External Audit Report
The Board of Education is required to secure an annual audit of its records by an independent auditor and must post the following documents on the website, if such exist: the annual external audit report and the corrective action plan prepared in response to any findings contained in the annual external audit report or management letter, or any final audit report issued by the state comptroller. Churchville-Chili CSD shares these on the District Financials web page.
Annual Professional Performance Review (APPR)
In accordance with New York State Education Law Section § 3012-c(10)(b), parents/guardians may request the final quality rating and composite effectiveness score for each of the teachers and for the principal of the school building in which their student is assigned for the current school year. The District will also provide an oral or written explanation of the composite effectiveness scoring ranges for final quality ratings and an opportunity to understand such scores in the context of teacher evaluation and student performance. Parents/guardians interested in obtaining this information should contact the Office of Instruction at (585) 293-1800 x2310 or for the request form that needs to be completed before any information can be released.
Asbestos
The federal Asbestos Hazard Emergency Response Act (AHERA) requires public schools to inspect all buildings that are leased, owned, or otherwise used as school buildings for the presence of asbestos-containing building materials. The U.S. Environmental Protection Agency (EPA) publishes regulations and enforces AHERA. For details on these requirements, information on the availability of asbestos management plans, and any current or planned asbestos inspections, response action, and post-response actions, please contact the Operations and Maintenance Department at (585) 293-1800 ext. 2360.
Attendance
New York State Education Law requires that all children attend school until the last day of the school year in which they turn 16. Attendance will be taken every day as school districts must record all absences, tardiness, and time lost by a pupil. The District will implement intervention strategies for all students who miss 5% or more of the enrolled school days in a year. Chronic absenteeism will be tracked and reported on a regular basis by building administrators. Therefore, parents must inform their school if their child will be absent for any part of the day. School personnel will contact parents whose children are absent and have not been reported as such.
Absenteeism is classified as excused or unexcused. Excused absences are those that are due to unavoidable circumstances or are related to the educational needs of the student, such as personal illness, religious observance, weather conditions, required legal appearance, approved college visits, military obligations, or other reasons as may be approved by the commissioner of education.
Absences for activities that could have been done outside of the school day or avoided with appropriate planning, such as vacations and baby-sitting, are considered unexcused. School principals or their designees will determine whether an absence is excused or unexcused.
Child Abuse
The New York State Office of Children and Family Services website offers a variety of resources for the support of families and children, including those experiencing child abuse. If you suspect abuse or maltreatment of a child, call the statewide toll free hotline: 1-800-342-3720. If you believe a child is in immediate danger, call 911. Learn more at the Child Protective Services web page at https://ocfs.ny.gov/programs/cps/.
Child Nutrition Programs
The Churchville-Chili School Lunch Program offers high quality nutritious meals that comply with all U.S. Department of Agriculture federal guidelines. Free/Reduced Price Meal Applications are available by following the prompts on the Food Service website.
Code of Conduct
The Churchville-Chili CSD Board of Education recognizes the need to clearly define expectations for acceptable conduct on school property, to identify the possible consequences of unacceptable conduct, and to ensure that discipline is administered in a prompt and fair manner. It has adopted a Code of Conduct that is in compliance with the Safe Schools Against Violence in Education Act. A copy of the District’s Code of Conduct is available on the district web page District Policies, Regulations, and Code of Conduct.
Concussion Protocol
The physical and mental well-being of our students is a primary concern. If a student has suffered a concussion, the student shall not return to physical activity (including athletics, physical education class and recess) until he/she has been symptom-free for not less than twenty-four (24) hours, and has been evaluated and received written authorization from a licensed physician. All such authorizations shall be communicated with the school nurse and will be kept on file in the student’s permanent health record. The standards for return to athletic activity will also apply to injuries that occur outside of school. School staff should be aware that students may exhibit concussion symptoms caused by injuries from outside activities and that these visible symptoms also indicate a removal from play. The District shall follow any directives issued by the student’s treating physician with regard to limitations and restrictions on school and athletic activities for the student. For additional information please review District Policy 7522.
Data Privacy & Security
Churchville-Chili CSD’s policy on data security and privacy is consistent with applicable state and federal laws and applied to student data and, where applicable, to teacher and principal data. It is available on the CCCSD Data Privacy web page.
Dignity for All Students Act (DASA)/Bullying Prevention
In Churchville-Chili CSD incidents of discrimination/harassment are taken very seriously and are not tolerated. It is important for parents/guardians and students to initially work with their school teams, including teachers, counselors, administrators, etc., to ensure that they are aware of the concern and are able to address, without delay, situations related to discrimination and/or harassment. To learn more, contact your building’s main office or consult the DASA web page.
Discipline
Students engaging in inappropriate behavior are subject to disciplinary action such as reprimand, parent contact, detention and suspension. For complete information see the Code of Conduct on the District website.
English Language Learners ENL/Bilingual Placement
Parents/guardians of students identified as English Language Learners are notified at the start of a student's placement in a Bilingual Education or English as a New Language program.
Every Student Succeeds Act (ESSA)
The Every Student Succeeds Act (ESSA) provides for, and Churchville-Chili CSD expects and encourages, the involvement of parents/guardians of children in programs assisted under Title l of the act (ESSA). The district assures parental involvement and requires the school that receives Title I funding to inform parents of the professional qualifications of their child’s classroom teacher and paraprofessional.
Parents/guardians of students in Churchville-Chili CSD have the right to know the professional qualifications of the classroom teacher(s) who instruct their children. Federal law allows parents/guardians to ask for certain information about their child’s classroom teacher(s) and requires the district to provide this information in a timely manner if asked. Specifically, parents/guardians have the right to ask for the following information about each of their child’s classroom teacher(s):
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Whether the NYS Education Department has licensed or qualified the teacher for the grades and subjects he or she teaches.
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Whether the NYS Education Department has decided that the teacher can teach in a classroom without being licensed or qualified under state regulation because of special circumstances.
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The teacher’s college major and whether the teacher has any advanced degrees and, if so, the subject of the degree.
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Whether any paraprofessionals provide service to their child and, if they do, their qualifications.
Please follow this link to find the New York State ESSA-Funded Programs Complaint Procedures. Please follow this link to find New York State public data on the state parent dashboard. If you would like to receive this information, please contact the Office of Instruction, at (585) 293-1800 ext. 2310.
Family & Student Rights (FERPA & PPRA)
Under provisions of the Family Educational Rights and Privacy Act (FERPA), the Protection of Pupil Rights Amendment (PPRA), and the No Child Left Behind Act, parents and guardians must be notified of their rights annually with regard to student records and information. These rights transfer to the student when he or she reaches the age of 18.
FERPA
Churchville-Chili CSD complies with FERPA, a federal law that protects the privacy of student education records. FERPA provides parents certain rights with respect to their children’s education records. These rights transfer to the student when the student reaches the age of 18 or attends a school beyond the high school level. Students to whom the rights have transferred are “eligible students.”
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Parents or eligible students have the right to inspect and review the student’s education records maintained by the school.
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Parents or eligible students have the right to request that a school correct records that they believe to be inaccurate or misleading.
Personally identifiable information contained in a student’s educational records will not be disclosed without parental consent, except to the extent that FERPA authorizes. Under the provisions of FERPA, the district may release student directory information without parental consent. In addition, two federal laws require the district to provide military recruiters, upon request, with names, addresses and telephone listings unless parents have advised the district that they do not want their student’s information disclosed to military recruiters without their prior written consent.
FERPA allows schools to disclose records, without consent, to other school officials within the district whom the district has determined to have legitimate educational interests. Personal identifiable information may also be disclosed to officials in another school in which the student seeks or intends to enroll or is already enrolled if the disclosure is for the purpose of the student’s transfer or enrollment. Student education records may be released to authorized representatives of certain designated federal and state agencies pursuant to a lawfully issued court order or subpoena; and persons who need to know in case of a health or safety emergency.
PPRA
PPRA affords parents certain rights regarding our conduct of surveys, collection and use of information for marketing purposes, and certain physical exams. The rights under PPRA transfer from the parents to a student who is 18 years old or an emancipated minor under state law. These include the right to:
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Consent before students are required to submit to a survey that concerns one or more of the following protected areas (“protected information survey”) if the survey is funded in whole or in part by a program of the U.S. Department of Education (ED):
- Political affiliations or beliefs of the student or student's parent;
- Mental or psychological problems of the student or student's family;
- Sexual behavior or attitudes;
- Illegal, anti-social, self-incriminating, or demeaning behavior;
- Critical appraisals of others with whom respondents have close family relationships;
- Legally recognized privileged or analogous relationships, such as with lawyers, doctors, or ministers;
- Religious practices, affiliations, or beliefs of the student or parents; or
- Income, other than that required by law to determine eligibility for participation in a program or for receiving financial assistance under such program.
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Receive notice and an opportunity to opt a student out of:
- Any other protected information survey, regardless of funding; \Any non-emergency, invasive physical exam or screening required as a condition of attendance, administered by the school or its agent, and not necessary to protect the immediate health and safety of a student, except for hearing, vision, or scoliosis screenings, or any physical exam or screening permitted or required under state law; and
- Activities involving collection, disclosure, or use of personal information obtained from students for marketing or to sell or otherwise distribute the information to others.
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Inspect, upon request and before administration or use:
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Protected information surveys of students;
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Instruments used to collect personal information from students for any of the above marketing, sales, or other distribution purposes; and
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Instructional material used as part of the educational curriculum.
Churchville-Chili CSD has developed policies regarding these rights, as well as arrangements to protect student privacy in the administration of protected information surveys and the collection, disclosure, or use of personal information for marketing, sales, or other distribution purposes. The district will notify parents of these policies at least annually at the start of each school year and within a reasonable period of time after any substantive changes in such policies. The district will also directly notify parents, such as through U.S. mail or e-mail, at the start of each school year of the specific or approximate dates of the following activities and provide an opportunity to opt a student out of participating in:
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Collection, disclosure, or use of personal information for marketing, sales or other distribution.
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Administration of any protected information survey not funded in whole or in part by ED.
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Any non-emergency, invasive physical examination or screening as described above. For surveys and activities scheduled after the school year starts, parents will be provided reasonable notification and an opportunity to opt their child(ren) out of such activities and surveys.
Parents/eligible students who believe their rights have been violated may file a complaint with the Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue SW, Washington, D.C. 20202-4605.
Guidance Programs & Comprehensive Developmental School Counseling/Guidance Programs
School districts are required to develop district-wide and building-level comprehensive developmental school counseling/guidance plans which set forth the manner in which the District shall comply with section 3653 of education law. This information can be found on the District School Counselors website.
Homeless Students
If your family is moving into temporary housing (ie. doubling-up, shelter, hotel/motel) due to eviction, economic hardship, or a similar reason, please contact the Office of Student Services at (585) 293-1800 ext. 2460.
Medicaid Compliance
The District remains current with changes in the Medicaid regulations. For assistance or questions, contact the Office of Student Services at (585) 293-1800 ext. 2460.
No Smoking Policy
Federal and state laws prohibit smoking and tobacco products in schools, on school grounds, and in school vehicles.
Notice of Promotion & Placement Policies & Advanced Coursework
Churchville-Chili CSD has a grade promotion and placement policy and offers students' benefits and opportunities for participating in advanced coursework.
Nutritional Ingredients
Ingredients and nutritional information for meals provided by Churchville-Chili Nutritional Service may be found on the food service’s Menus web page; select your child’s school, then hover over the food in question, and an information menu will pop up.
Parent & Family Engagement
Churchville-Chili CSD involves parents and family members in developing district parent and family engagement through the Family Learning and Support for Home (FLASH) Network. FLASH provides learning opportunities and resources to parents and caregivers of Churchville-Chili students that will enhance students' educational and life experiences.
Parents' Bill of Rights for Data Privacy & Security
Churchville-Chili CSD is committed to ensuring student privacy in accordance with local, state, and federal regulations and district policies. To this end and pursuant to U.S. Department of Education (DOE) regulations (Education Law §2-d), the District provides the Parents’ Bill of Rights for Data Privacy and Security, found on the CCCSD Data Privacy web page.
Pesticide Application Notification
New York State Education Law requires school districts to provide written notification to all persons in parental relation, faculty and staff regarding the potential use of pesticides periodically throughout the school year. As per School District Policy 5634, pesticides will not be used on playgrounds, turf, athletic or playing fields, in effect, all lawn areas of the school.
An exception may be made for an emergency application of a pesticide only when approved, in advance, by the Board of Education. If you wish to be notified if a pesticide is used, please contact the Operations and Maintenance Department at (585) 293-1800 ext. 2360.
Photo & Video Consent
Throughout the school year, photographs or video may be taken of students for use in Churchville-Chili CSD produced social media, publications, videos, podcasts, website, promotional, or marketing materials, or by the news media. Parents/guardians who do not wish their child to be photographed or videotaped must indicate this in writing by signing and submitting the media opt out form to their teacher by October 1 of each school year. This request must be updated annually. Be sure to include all instances in which you do not want your child’s image used.
Promotion & Placement
For more information regarding the Churchville-Chili CSD’s policy on Student Evaluation, Promotion, Retention, and Placement – please see District Policy 7210.
Public Records
New York State's Freedom of Information Law (FOIL) allows members of the public to access records of governmental agencies. FOIL provides a process for the review and copying of an agency's records. For your convenience, Churchville-Chili CSD accepts FOIL requests electronically using this form. The district will respond to all requests within the timelines specified by law, via email if possible. If records cannot be provided electronically, you will be informed of the alternative procedure and costs for obtaining copies of the records on paper (or other format).
Registration Materials
Churchville-Chili CSD enrollment forms, procedures, instructions, and requirements for determinations of student residency and are available on the Student Registration website.
Report Card
Each year the New York State Department of Education is required to prepare a New York State Report Card for each school district. Churchville-Chili CSD’s report card may be found on the District NY State Report Card website.
Sex Offender Registry Information
Churchville-Chili CSD receives notifications from law enforcement personnel when registered sex offenders move into the community. For information on how this information is disseminated and for local, state, and national resources for tracking sex offenders, see the district’s Sex Offender Registry Information on our Safety and Security web page.
Sexual & Workplace Harassment
Churchville-Chili CSD is committed to maintaining a workplace free from sexual/workplace harassment, which is a form of workplace discrimination. All employees are required to work in a manner that prevents sexual or other forms of harassment in the workplace. Follow the link below to the policy that is one component of Churchville-Chili CSD's commitment to a discrimination-free work environment. Sexual/workplace harassment is against the law and all employees have a legal right to a workplace free from sexual harassment and employees are urged to report sexual/workplace harassment by filing a complaint internally with Churchville-Chili CSD (follow the link below). Employees can also file a complaint with a government agency or in court under federal, state, or local anti-discrimination laws.
Sexual and Workplace Harassment Complaint Form
Student Achievement & Growth on State Tests
As a recipient of Title I Part A funds, Churchville-Chili CSD provides information to parents/guardians of their child’s academic achievement and growth on state academic assessments, as required by federal law.
Student Participation in Mandated Assessments
As a recipient of Title I Part A funds, Churchville-Chili CSD must notify parents/guardians that they have the right to request information regarding the state and the district’s policy on participation in required assessments and the policy or procedure to opt out of those assessments.
Student Records: Access
See FERPA.
Student Records: Release to Military Recruiters
Parents/Guardians of high school students and students older than 18 have the right to request that the district not release their child’s or, if they are a student older than age 18, their own contact information to military recruiters without prior consent. See FERPA.
Student Wellness
Churchville-Chili CSD is committed to providing a school environment that promotes and protects children’s health, well-being, and the ability to learn by fostering healthy eating and physical activity. The district’s wellness team will assess current activities, programs and policies; identify specific areas of need and provide mechanisms for implementation, evaluation, revision, and updating of the policy. To review the complete policy, please see Wellness Policy 5662.
Students with Disabilities: Meal Accommodation
If your child has dietary restrictions based on medical needs, it is possible to have a special meal prepared. Please contact the Office of Nutritional Services at (585) 293-1800 ext. 3325 for information and necessary paperwork. For any issues related to this process, contact the Director of Nutritional Services, Robert Flynn, at (585) 293-1800 ext. 3325.
Students with Disabilities: Procedural Safeguards
Churchville-Chili CSD provides parents/guardians of students with disabilities with a copy of the New York State procedural safeguards. They are also provided upon initial referral or parental request for evaluation, the filing of a first request for a due process hearing, a disciplinary action constituting a change in placement, and at the request of a parent. The safeguards are found at this link: New York State Procedural Safeguards.
Sudden Cardiac Arrest
NYS education law requires districts to post information, developed by the commissioner of health in conjunction with the commissioner of education, related to students who exhibit signs or symptoms of pending or increased risk of sudden cardiac arrest. In Churchville-Chili CSD, this information can be found on the Dominic Murray Sudden Cardiac Arrest Prevention Act web page.
Non-Discrimination, Anti-Harassment and Anti-Bullying
The Churchville-Chili Central School District hereby advises students, parents, employees and the general public that it offers employment, educational and vocational opportunities without regard to sex, sexual orientation, gender identity or expression, age, marital status, military status, veteran status, political affiliation, race, color, creed, religion, national origin, citizenship, ancestry, predisposing genetic characteristic, domestic violence victim status, disability or any other status protected by law.
Concerns of discrimination, harassment or bullying or inquiries regarding this notice may be directed to the district's Civil Rights Compliance Officers, Title IX Coordinators, Dignity Act Coordinators or Section 504 Coordinator. Non-Discrimination Grievance/Complaint Procedures can be accessed on the Human Resources page. Information regarding the Dignity for All Students Act (and related reporting form) and the designated Dignity Act Coordinators is available on the DASA page of the website.
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Civil Rights Compliance Officer |
Churchville-Chili CSD |
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Title IX Coordinators |
Churchville-Chili CSD |
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Section 504 Coordinator |
Churchville-Chili CSD |
The District provides reasonable accommodations to applicants and employees with disabilities, in accordance with federal and state law. Should you require a reasonable accommodation, please contact human resources at (585) 293-1800 ext. 2320.
Transportation Plan Based on Patterns of Actual Ridership
Churchville-Chili CSD provides transportation based on district Transportation Program Policy 5710 and shares routes with families prior to the start of each school year.
Work Permits for Teen Employment
Any student under the age of 18 who seeks employment must obtain a work permit. While school is in session, students may pick up a work permit from the Senior High School college and career center or by downloading the forms on the Working Papers district page.
During the summer, work permits will be processed by appointment only. Please call the SHS Main Office at (585) 293-4540 to make an appointment. They will be issued Monday-Friday at the Senior High School door 1.
For further information about employment for minors, please visit the Department of Labor’s website: dol.ny.gov.