Student 1:1 Devices

Acceptable Use for School Chromebooks

The focus of the one-to-one (1:1) Chromebook program at the Churchville-Chili Central School District (CCCSD) is to prepare students for their future in a world of digital technology and information. The district prioritizes technological resources to enhance and support teaching and learning. Technology encourages problem-solving and critical thinking skills yet does not diminish the teacher from facilitating learning. The CCCSD, following the Children’s Internet Protection Act (CIPA) requirements and NYS Education Law 2D, has safety policies and technology protection in place to filter and monitor the online activities of our students. See Internet Safety/Internet Content Filtering Policy 8271.

Students in grades 5-12 will be issued a Chromebook and be allowed to take the device back and forth from school to home. Students in grades K-4 will have access to classroom sets of devices. Students in grades 5-12 will be issued a Chromebook once the agreement form has been signed and returned. Stickers or personal markings are not to be applied to the devices. Upon receipt of a Chromebook, the agreement between the Churchville-Chili Central School District (CCCSD), the student, and the parent or legal guardian is in effect for the duration of the student’s time in the district. The student and parent(s), in consideration of being provided with a Chromebook and related materials for use while a student at CCCSD, agree to the following:

Equipment and Accessories:

CCCSD has the sole right to possess the Chromebook and any related equipment and gives the student permission to use the device and accessories according to the guidelines stated in this document. The CCCSD administrative staff retains the right to collect and/or inspect the device at any time, including by remote access, and to add, delete or change installed software and hardware. CCCSD administration may deny, revoke, suspend, or limit a student’s network account at any time without prior notification.

CCCSD will retain records of serial numbers of the Chromebooks and to whom they are assigned. CCCSD will stock a limited number of Chromebooks that may be loaned out if the assigned device becomes inoperable; however, CCCSD cannot guarantee a loaner may always be available. Students may not keep a broken Chromebook or avoid using a Chromebook due to loss or damage. If a student forgets to bring the device or power adapter to school, a substitute may or may not be provided.

Students in 5th-12th grades are solely responsible for bringing the fully charged Chromebook to school each day. Students are solely responsible for any data stored on the Chromebook. It is the responsibility of the student to backup data as necessary to Google Drive. There is no guarantee that data saved directly on the device can be recovered.

Additional files such as music files, video files, and applications not related to schoolwork may be deleted without notice upon discovery and may result in a violation of the Student Acceptable Use Policy. CCCSD Chromebooks are not to be used for personal profit or nonprofit purposes such as advertising, rentals, selling or buying, soliciting for charity, or other similar uses.

Responsibility and Care:

Chromebooks will be treated in the same manner as other school-owned educational tools. Therefore, all Churchville-Chili Central School District policies, rules, handbooks, contracts, directives, including disciplinary measures apply to the Chromebook use.

CCCSD does not guarantee that content stored on Chromebooks or Google’s server will be private. CCCSD reserves the right to monitor using a variety of methods or accessing school Google accounts and Chromebooks if it suspects or is advised of possible breaches of security, harassment, or other violations of school policy, rules, regulations, or law, or if there is evidence of data or other intellectual property that belongs to another person.

Student unenrollment from CCCSD requires the Chromebook to be returned promptly, and any applicable damage fee/s be paid. Students will retain their original Chromebook each year while enrolled through grades 5-8 and 9-12 to align with the life cycle of the device. To protect the CCCSD asset, the administration retains the right to assign reduced privileges to students in the following circumstances, including but not limited to students who have violated the Student Code of Conduct or Student Acceptable Use Policy or students whose parent/guardian requests the student not take the Chromebook home.

Students with reduced privileges will be required to turn in their Chromebook to the main office at the end of each day. The equipment will be secured for the night and the student will be allowed to check it back out on a daily basis. Disciplinary actions will be handled on a case-by-case basis at the discretion of the building administration.

Students are solely responsible for reasonable care and use to ensure the Chromebook is not damaged. Treat this Chromebook with as much care as if it were your own. If damage is caused by negligence, as determined by the administration, the student and parent or guardian will be billed a fee on a case-by-case basis.

Examples of gross negligence include but are not limited to leaving the computer unattended and unlocked resulting in loss or damage, lending equipment to others, using the computer in an unsafe environment, or using the computer in an unsafe manner. All repairs and services must be processed through the CCCSD technology department. Do not attempt to repair the Chromebook on your own or to contact the equipment manufacturer.

Using the Chromebook at School

Students are responsible for the ethical and educational use of technology resources at the Churchville-Chili Central School District. Access to these resources is a privilege, not a right. Each employee, student, and/or parent or legal guardian will be required to follow their respective Acceptable Use Policies. Transmission of any material that is in violation of any federal or state law is prohibited. This includes but is not limited to the following: confidential information, copyrighted material, threatening or obscene material, cyberbullying, and computer viruses.

Inappropriate media may not be used as a screensaver or background. The presence of guns, weapons, pornographic materials, inappropriate language, alcohol, drugs, gang-related symbols or pictures may result in disciplinary action. Students may choose a Google account password. This password should be kept private and secure.

Only school-approved applications are to be loaded on the Chromebook. Students must not intentionally interfere with the functioning of a CCCSD Chromebook. File sharing, file-sharing programs, or the installation and/or use of any Internet–based file-sharing tools are prohibited. The use of virtual private networks (VPN) is prohibited.

Accessing the Internet Away from School

Students are allowed to access other Wi-Fi networks on their Chromebooks; however, school personnel will not provide support for network issues away from school. Internet filtering and monitoring will still apply, regardless of where the Wi-Fi is being obtained from.

Violations of the Student Acceptable Use Policy or Code of Conduct may result in disciplinary action or loss of Chromebook and network privileges. The CCCSD network and Chromebook may NOT be used for the following, but not limited to: illegal activity, access or transmitting offensive materials, hate mail, material advocating violence or discrimination, obtaining obscene or pornographic material, creating or forwarding inappropriate (mean-spirited, racist, pornographic, false, etc.) material, using another person’s account (with or without their permission), accessing or modifying other users’ accounts, files, or passwords, or any action that deliberately disrupts network service or damages equipment or data. CCCSD empowers teachers to set boundaries within their classrooms.

Fee Structure for Loss and/or Malicious or Intentional Damage:

If a Chromebook has been defaced or damaged beyond the normal wear of a computer which has been handled safely and responsibly, families may be responsible for repairs or replacement costs. Families may also be charged for replacements if Chromebooks are lost or stolen due to students leaving them unattended or unsecured. We understand that damage may occur accidentally, and that theft is possible even under a watchful eye; in either case, students should notify the administration as soon as possible so an investigation may take place.

It is not CCCSD’s intent to levy unnecessary fines for damaged or lost technology. Accidental damage will be covered by CCCSD, and a replacement Chromebook will be provided. If your Chromebook shows signs of extreme misuse or damage beyond the normal wear of a device that has been handled safely and responsibly, families may be billed for repairs or replacements. In the event, a device is stolen outside of school property the parents/guardians are responsible for filing a police report and sharing that with the district within 5 business days. If no police report is provided, then parents/guardians will be responsible for the full replacement cost of the device.

If a student Chromebook is not returned at the end of the school year, or upon transferring out of the district, the administration will work with parents/guardians to ensure this equipment is returned in a timely manner. Please note that the Chromebooks are equipped with theft-recovery capabilities. In addition, they are only to be used by authorized student users.

Acceptable Use Policy Agreement

Students and parents must sign and return the printable Student Device Use Agreement Form, which is summarized:

1. I will not loan my Chromebook out to anyone or leave it unattended unless it is locked in a secure place. My family may be responsible for the cost of a replacement should my device become lost or stolen due to “gross negligence”. 
2. I will report any damage immediately to my teacher. In the event of theft or damage by fire, I will file a police report within 5 days of the incident.  My family is responsible for the cost of a replacement or repair fees should the administration determine that damage or loss was caused by my vandalism or “gross negligence”.
3. As a 5th-12th-grade student, I will charge my Chromebook each night and bring only my Chromebook to school every day. I understand that I am not to put stickers or markings on the device assigned to me.
4. I understand that I have no expectation of privacy on the Chromebook and that my use and content is monitored. I also understand that my Chromebook will be filtered and managed at home and at school and I will not try to access inappropriate material.
5. I have read and understand our School District Code of Conduct and Student Acceptable Use Policy as approved by our Board of Education and agree to always follow them.
6. I will not attempt to go around existing security measures such as internet filters.
7. I agree to be a good digital citizen and not harass, bully or be insensitive to others when I am online.  This includes protecting my identity and passwords and not placing myself or others at risk by sharing personal information online.
8. I understand that I will need to return the Chromebook and charger when directed by school administration or when transferring out of the district.